Purchase Order

Simply complete the Purchase Order form below then click on View Results to see your completed contract.

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Has automated Promissory Note, Loan Agreement and Bill of Sale software as well.

For substantial purchases such as an automobile or boat please try our Bill of Sale.

We regularly maintain this contract.Last Modified: August 2025

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Purchase Order Details

Check to Show Hints for Completing this Form

This software has the flexibility to let you quickly create the Purchase Order document you want. It does this by providing many options with appropriate defaults.

One common default is 'Do Not Specify'. This default means that the finished agreement will not have a clause dealing with that topic. The benefit of not specifying is that you get a shorter and simpler document, and in some cases, the issue may not even be applicable; however, the document will be less precise.

If you are unsure of an answer, you can leave the answer blank and a blank line will be inserted in the place of your answer. You will be able to fill in that answer later (but before the contract is signed).

Click this button to clear all information entered except for buyer information.
This is useful if you are using the Purchase Order form for multiple purchases.

Click here to create a blank Purchase Order form containing only the buyer's information.

Buyer Information

Name:

Street Address:

City:

Province:

Postal Code:

Is the Shipping Address different than the Billing Address?

Yes No

Ship To Information

Name:

Street Address:

City:

Country:

Specify Country:

State:

Province:

State:

Postal Code:

Seller Information

Name:

Street Address:

City:

Country:

Specify Country:

State:

Province:

State/Province:

Governing Law Q. Which jurisdiction should be selected for governing law?

A. Generally the jurisdiction where the seller is located will be the governing law. The governing law indicates which jurisdiction's commercial law and consumer protection code (or its equivalent) will govern the purchase order.

Country:

Province:

(Usually the seller's Jurisdiction will be the governing law)

Purchase Order Terms

Purchase Order Number:

Purchase Order Date: Q. What is the difference between purchase order date and ship date?

A. Purchase order date is the date the purchase order is created by the purchaser. The ship date is the date the purchaser would like the goods to be shipped.

Ship Date: Q. What is the difference between ship date and purchase order date?

A. The ship date is the date the purchaser would like the goods to be shipped. Purchase order date is the date the purchase order is created by the purchaser.

Currency:

All monetary amounts will be in this currency.

Form of Payment:

Other Terms:

(e.g. 2/10 NET 30 - 2% discount if paid within 10 days else net due in 30 days.)

Requisitioner's Name:

Enter the buyer or purchasing agent's name.

Mode of Transport:

Other Mode of Transport:

Number of pieces:

(e.g. 3)

Gross Weight:

(e.g. 80 Lbs, 100 Kg, etc. Leave blank if not needed or if unsure.)

Details

Number of rows in Purchase Order:

#	Item No.	Item Description	Taxable	Unit of Measure	Qty	Unit Price	Total Price
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.

Taxes and Totals

Subtotal:

Local Sales Tax:	% Warning: Sales tax rounds to 2 decimal places.
Consult municipal and county statute to find applicable local sales tax rates.

Sales Tax: Q. Which sales tax is applicable? Is it determined by the seller's address, the seller's head office address, the buyer's address or the location of the goods?

A. Generally the sales tax of the seller will apply. If a buyer purchases and takes delivery outside the seller's jurisdiction then the seller's sales tax would not be applicable. But any sales tax in the jurisdiction where the purchaser took possesion may be applicable.

The seller would usually only be required to collect sales tax where the buyer purchases and takes possession within the seller's jurisdiction. The responsibility would be on the buyer to self-assess and pay sales tax in the jurisdiction where the buyer took delivery or where the good or service will be used. A self-assessed tax would not be included on a PO or invoice but would simply be paid directly to the Buyer's governing body.

Harmonized Sales Tax: Q. Which sales tax is applicable? Is it determined by the seller's address, the seller's head office address, the buyer's address or the location of the goods?

A. Generally the sales tax of the seller will apply. If a buyer purchases and takes delivery outside the seller's jurisdiction then the seller's sales tax would not be applicable. But any sales tax in the jurisdiction where the purchaser took possesion may be applicable.

The seller would usually only be required to collect sales tax where the buyer purchases and takes possession within the seller's jurisdiction. The responsibility would be on the buyer to self-assess and pay sales tax in the jurisdiction where the buyer took delivery or where the good or service will be used. A self-assessed tax would not be included on a PO or invoice but would simply be paid directly to the Buyer's governing body.

Federal Sales Tax:

Transition to 5% GST occurred on January 1, 2008. GST becomes payable on the earlier of the date that payment is made or the date an invoice is issued.

e.g. #1: A company invoiced a customer before January 1, 2008, for a purchase. The customer paid the invoice after January 1, 2008. Since the GST becomes payable on the invoice date, the business would charge the customer at the old rate of GST of 6%.

e.g. #2: A company will issue an invoice after January 1, 2008, for services performed before January 1, 2008. The client has not paid the company prior to the invoice date. Since the company will issue the invoice after January 1, 2008, the company would charge the GST at the new rate of 5%.

Note: Taxation information is provided only as a guide - New taxes are implemented regularly - consult the statutes and regulations specific to your region - LegalContracts.ca is not responsible for any errors in the collection or payment of sales tax.

Shipping and Handling:
Insurance:

Total:

Special Comments:

Use this box to describe any special payment or delivery terms.

Style Options

Print alternate detail lines with shaded background If selected, the detail lines of the Purchase Order printout will have alternating white and grey backgrounds for easier reading. Example:

Yes No

Line numbering on detail lines:

On Off

Font:

Sample Text

Line thickness:

Buyer's logo:

Supported file types: jpg, jpeg, gif, png, bmp
Maximum file size: 1MB
For best results, use an image that is 80 pixels tall and less than 594 pixels wide.

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